The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) and other national data protection laws and regulations is:
University of Rostock
Telephone: +49 381 498 -0, Telefax: +49 381 498 -1032
The University of Rostock is a public body.
It is legally represented by the rector:
Prof. Dr. Wolfgang Schareck
Telephone: +49 381 498 -1000, Telefax: +49 381 498 -1006
GENERAL INFORMATION ON DATA PROCESSING
We process our users‘ personal data only insofar as this is necessary to provide a functioning website as well as our content and services. The processing of our users‘ personal data generally only takes place with the user’s consent. An exception applies in those cases where prior consent cannot be obtained for factual reasons and processing of the data is permitted by law.
PROVISION OF THE WEBSITE AND CREATION OF LOG FILES
Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:
information about the browser type and version used
the user’s operating system
the IP address of the user
date and time of access
the website from which the user’s system reaches our website
the website accessed by the user’s system via our website
The data is also stored in the log files of the responsible data center. This data is not stored together with other personal data of the user.
The legal basis for the temporary storage of data and log files is Article 6 paragraph 1 letter f GDPR.
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this the IP address of the user must remain stored for the duration of the session. The data is stored in log files to ensure the functionality of the website. An evaluation of the data for marketing purposes does not take place in this context.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data from those that were sent by e-mail, this is the case when the respective conversation with the user is finished. The conversation is terminated when it can be inferred from the circumstances that the facts in question have been finally clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.
Where internet services allow for the entry of personal or business data (E-mail addresses, names, addresses), disclosing this data is on an expressly voluntary basis on the part of the user. The legal basis for such processing is Article 6 paragraph 1 letter a) GDPR. The collection and processing of data serves only the purpose stated in the respective online form. A discolure or passing on to third parties does not take place. Using and paying for all services offered is – as far as this is technically possible and reasonable – granted also without disclosure of such data or through the use of anonymised data or a pseudonym. The use by third parties of contact data published in the imprint or similar, such as postal addresses, telephone and fax numbers and e-mail addresses, for transmitting not specifically requested information is not allowed. We expressly reserve the right to take legal steps against the senders of so-called spam mails which violate this prohibition.
EMBEDDING OF GOOGLE MAPS
Legal basis is Article 6 paragraph 1 letter f GDPR. Our legitimate interest is optimizing the functionality of our website. Based on this connection, Google is able to determine from which website your request has been sent and to which IP address the directions are transmitted.
If you do not agree with this processing, you have the option to prevent the installation of cookies by the corresponding settings in your Internet browser. In addition, use of Google Maps and its obtained information is governed by the Google Terms of Service https://policies.google.com/terms?gl=US&hl=en and the Google Maps Terms of Service https://www.google.com.com/intl/en_gb/help/terms_maps.html
By being certified under the EU-US Privacy Shield, Google guarantees compliance with EU data protection standards, including when processing data in the United States.
RIGHTS OF THE DATA SUBJECT
If personal data are processed by you, you are affected within the meaning of the GDPR and you have the following rights towards the person responsible:
Right to information pursuant to Article 15 GDPR
You can ask the person in charge to confirm whether personal data concerning you will be processed by us.
If such processing has taken place, you can request the following information from the person responsible:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or are still being disclosed;
(4) the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
(5) the existence of a right to rectification or deletion of personal data concerning you, a right to limitation of processing by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) any available information on the origin of the data if the personal data are not collected from the data subject;
(8) the existence of automated decision-making including profiling in accordance with Article 22 paragraph 1 and 4 GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate guarantees pursuant to Article 46 GDPR in connection with the transmission.
Right of rectification in accordance with Article 16 GDPR
You have a right of rectification and/or completion towards the data controller if the personal data processed concerning you are incorrect or incomplete. The person responsible shall make the correction without delay.
Right to limitation of processing in accordance with Article 18 GDPR
Under the following conditions, you may request that the processing of personal data concerning you be restricted:
(1) if you dispute the accuracy of the personal data concerning you for a period that enables the data controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
(3) the data controller no longer needs the personal data for the purposes of the processing, but you do need them to assert, exercise or defend legal claims, or
(4) if you have filed an objection to the processing pursuant to Article 21 paragraph 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only be processed – apart from being stored – with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.
If the processing restriction has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.
Right to cancellation in accordance with Article 17 GDPR
a) Duty to delete
You may request the data controller to delete the personal data relating to you without delay and the controller is obliged to delete this data without delay if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You revoke your consent, on which the processing was based pursuant to Article 6 paragraph 1 letter a or Article 9 paragraph 2 letter a GDPR, and there is no other legal basis for the processing.
(3) You file an objection against the processing pursuant to Article 21 paragraph 1 GDPR and there are no overriding legitimate reasons for the processing, or you file an objection against the processing pursuant to Article 21 paragraph 2 GDPR.
(4) The personal data concerning you have been processed unlawfully.
(5) The deletion of personal data relating to you is necessary to fulfil a legal obligation under Union law or the law of the Member States to which the data controller is subject.
(6) The personal data concerning you were collected in relation to information society services offered pursuant to Article 8 paragraph 1 GDPR.
b) Information to third parties
If the data controller has made the personal data concerning you public and is obliged to delete it pursuant to Article 17 paragraph 1 GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data processors who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.
The right to cancellation does not exist insofar as the processing is necessary
(1) to exercise freedom of expression and information;
(2) for the performance of a legal obligation required for processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task in the public interest or in the exercise of official authority conferred on the controller;
(3) for reasons of public interest in the field of public health pursuant to Article 9 paragraph 2 letter h and i and Article 9 paragraph 3 GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Article 89 paragraph 1 GDPR, insofar as the law referred to under a) is likely to make it impossible or seriously impair the attainment of the objectives of such processing, or
(5) to assert, exercise or defend legal claims.
Right of information pursuant to Article 19 GDPR
If you have exercised your right to have the data controller correct, delete or limit the processing, he/she is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction on processing, unless this proves impossible or involves a disproportionate effort.
The person responsible shall have the right to be informed of such recipients.
Right to data transferability in accordance with Article 20 GDPR
You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to pass this data on to another person in charge without obstruction by the person in charge to whom the personal data was provided, provided that
(1) processing is based on consent pursuant to Article 6 paragraph 1 letter a GDPR or Article 9 paragraph 2 letter a GDPR or on a contract pursuant to Article 6 paragraph 1 letter b GDPR and
(2) processing is carried out by means of automated methods.
In exercising this right, you also have the right to request that the personal data concerning you be transferred directly from one data controller to another data controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to transferability shall not apply to the processing of personal data necessary for the performance of a task in the public interest or in the exercise of official authority conferred on the controller.
Right of objection according to Article 21 GDPR
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you under Article 6(1)(e) or (f) of the DSBER; this also applies to profiling based on these provisions.
The data controller no longer processes the personal data concerning you, unless he can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.
If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such advertising; this also applies to profiling, insofar as it is associated with such direct marketing.
If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the possibility to exercise your right of objection in connection with the use of Information Society services by means of automated procedures using technical specifications, notwithstanding Directive 2002/58/EC.
Right to revoke the data protection declaration of consent pursuant to Article 7 Paragraph 3 GDPR
You have the right to revoke your data protection declaration of consent at any time. The revocation of consent shall not affect the legality of the processing carried out on the basis of the consent until revocation.
Automated decision in individual cases including profiling according to Article 22 GDPR
You have the right not to be subject to a decision based exclusively on automated processing – including profiling – that has legal effect against you or significantly impairs you in a similar manner. This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the person responsible,
(2) the legislation of the Union or of the Member States to which the person responsible is subject is admissible and that legislation contains appropriate measures to safeguard your rights, freedoms and legitimate interests; or
(3) with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Article 9 paragraph 1 GDPR, unless Article 9 paragraph 2 letter a or g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.
In the cases referred to in (1) and (3), the person responsible shall take reasonable measures to safeguard your rights, freedoms and legitimate interests, including at least the right to obtain the intervention of a person by the person responsible, to state his own position and to challenge the decision.
Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you reside, work or suspect of infringement, if you believe that the processing of personal data concerning you is contrary to the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.